The workplace has come a long way over the last century. What used to be cube-farms and endless amounts of unused office space has transformed into technologically driven coworking spaces that foster innovation. Yet, even with these progressive changes, the office market is not as strong as it once was – according to Cushman & Wakefield, office vacancy rates in New York City jumped to 9.2 percent at the end of 2018. With the emergence of more flexible work schedules and environments, and the impending takeover of Millennials and Gen Z in the workforce, it’s becoming increasingly more difficult to draw people to the office due to generational, technological and cultural shifts. Big changes to how and where employees work bring new challenges, and companies around the globe understand the importance of adapting to these new realities, especially if they want to remain competitive and attract and retain top talent.

At the heart of this rapid workplace change is technology, which has created a sophisticated environment where tasks can be carried out quicker and easier, while also mimicking some of the amenities of home and leisure at work. While traditional considerations like location and floorplan are still top concerns for corporate occupiers, organizations today are equally attracted to new or recently renovated office buildings filled with the latest and greatest virtual tools, smart devices and AI-rich features. For example, windows infused with artificial intelligence are one of the latest developments landlords are offering in exchange for premium rent. These ultra-modern smart windows automatically tint depending on the amount of sun, preventing harsh glare and heating during the scorching summer months. As technology continues to advance, future windows are expected to offer computer screen functionality, displaying information and video conferences.

By making basic office amenities multi-purpose and incorporating smart technology in unexpected places, landlords are helping tenants get more bang for their buck – and ensuring they attract the best and brightest employees that expect optimized workspaces with all the latest features.

Getting more out of your physical footprint through technology

A key component to the success of these smart offices is the integration of human intelligence with artificial intelligence. Through machine learning and analytics, data can be gathered on employee behaviors, work styles and schedules to help employers make strategic decisions on optimum space utilization. For instance, sensors can be placed on the bottom of office chairs to determine how many hours per day these chairs are utilized, and how many days of the week. The same goes for conference room chairs and other public workspaces. By integrating these findings into an AI-based analytics platform, organizations can get a more holistic view of how work is being conducted and where opportunities exist to control occupancy costs and improve space utilization.